Overview

GGC approached Ocom Software in 2019 to build them a system to manage their operations and centralize their date on the Cloud. The system started off as a basic Quoting and Job Tracking System and has grown to include a number of other features as their business has evolved.

The Hub system is a fully integrated cloud system that seamlessly shares data between all the various components to reduce data entry and streamline information. Each user has a secure login to access the system. Each login will determine which parts of the system they can view or edit.

The system now has the following components:

• Quoting—A quoting system that works out the costs for each Job a Generates documents with the quote details.
• Job Tracking—A Job tracking system to collect all the information about a Job in one central location.
• Task Allocation—Task for Jobs can be allocated using a Visual allocation table, so resource planners can see who is allocated to what jobs quickly at any given time.
• Time Sheets—Efficiently collect the hours worked on a job for each employee in an accurate way for reporting.
• Expense Tracking—Track the expenses associated with each Job to ensure Jobs stay on Budget.
• Tag Inspection—Makes sure all Tags are regularly inspected for safety and compliance.
• Variation Tracking—To record variations that occur with a job so nothing is forgotten.
• Incident Register—Tracks any Incidents in one place.
• Employee Ticket Register—Ensures Employee Tickets are kept up to date and are compliant.
• Gear Register—Records the movement of Gear between Yards and Sites so no Gear is lost or misplaced and can be accounted for at all times.
• Rigging Register—Ensure Rigging Gear is tested and compliant before use.
• Reporting—A library of reports for analysis and decision making.
• KPI’s-The system visually shows if a Job is On track or not.
• Document Management System—A document management system to keep Procedures and Policies in one place so there is easy access to them