Reasons Why E-Forms Can Transform Your Business

Reasons Why E-Forms Can Transform Your Business

As forms allow businesses to collect specific information to serve key business functions, most if not all organizations rely on forms. Before, paper-based forms were the only available means of collecting data. However, they are tedious and processing time was slow for reasons like redundancy of information, version control, approval routing and the input of data into business systems.

Today, advance technology has provided a better alternative to managing forms with the creation of electronic forms. Electronic forms or e-forms are computer program version of a paper form and has been proven to transform your business by:

  1. Eliminating the use of paper thus eliminating the cost of printing, storing and distributing pre-printed forms. E-forms can quickly capture, verify, approve and incorporate data in the business systems thus the process is streamlined, costs are reduced and the efficiency becomes better.
  2. Paper forms entrap important data on paper whereas e-forms can capture these data and move it into the core business system thereby shortening cycle time and lowering operating costs.
  3. Data entered on e-forms can be integrated automatically to one or more business system database. Two-way integration of e-form means pre-filling a form is done by an existing database thus confirmation is permitted and user error is eliminated. And as e-forms are a part of the electronic content management system, storage retrieval distribution and management is protected and secured.
  4. Data accuracy is possible with e-forms as features like auto drop down menu, completion guides and auto-population of fields based on previously entered data are available. Also, e-form can validate field-level data as well as form-level completeness, in so doing data entry errors and lost data is prevented once the form is submitted.
  5. Automated workflow based on the business’ rules can be seamlessly executed as soon as an e-form is submitted.
  6. Digital signatures are possible with e-forms. This method gets rid of the need to personally distribute digital certificates or third party certificate authorities. Plus, digitally signed e-forms are considered legally binding documents. Secure transmission is guaranteed via built-in encryption tools.
  7. Creating an e-form is easy and does not require programming skills. The features available in e-forms can be created and published effortlessly. In addition to this, existing paper forms as well as PDFs can be copied or modified when creating an e-form.
  8. E-forms compared to paper forms allow more focus on the business process or underlying problem by streamlining workflow.
  9. E-forms eliminate the cost of rekeying data and associated error.
  10. Finally, the return of investment is apparent for a month or two depending on the number of processed forms monthly.

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